15 steps to organise a successful business forum or professional congress in your association

Organising an event is something that requires a lot of time and dedication regardless of whether it is for a professional forum or congress or an event in any other field. First of all, an event is divided into three phases: before, during and after.

But, in order to start with the first phase, it is necessary to establish a budget on the basis of which all decisions will be made and to which all your planning is adapted. The following guidelines serve as a guide for organising a successful business event.

  1. It is necessary to choose a suitable place for the event taking into account the number of people, transport, the activity to be carried out,… And of course, it is necessary to visit the location to check and resolve any doubts or possible problems that may arise.
  2. It is important to determine the target audience and, therefore, decide on the most appropriate type of event, whether it is a forum, conference, meeting, etc.
  3. Next, it is necessary to draw up the event programme and choose the speakers or people who are going to participate and take part.
  4. The design of the catalogue and identity of the event, through banners, flyers,…, is essential to inform people of what is going to happen, it is also the presentation of the event itself that will be published on the website and social networks of the company to disseminate it.
  5. During the process prior to the celebration of the event, it is necessary to monitor and keep track of the attendees so as not to exceed the capacity, or on the contrary, to attract more people.
  6. As a last impulse before the event, the best thing to do is to send a press release to the media, members or professionals related to the sector and to make a reminder in networks and on the web.
  7. The day before, it is necessary to set up the space and carry out all kinds of prior checks such as the lights, projector, presentations, sound, microphones, etc.
  8. On the day of the event, or the first day if there are several, accreditation and reception and installation of sponsors, if there are any, is carried out.
  9. During the event there will be one or more people in charge of taking photographs and videos.
  10. At the end of the event, a satisfaction survey is sent out, which also gives access to the book of presentations and photos.
  11. All outstanding payments are invoiced in order to close the economic control of the event.
  12. If there is sufficient material, a video summary of the event is made with the videos, photographs and interviews.
  13. A press release is sent to the media and a newsletter is sent to members with photos of the event.
  14. Publish on networks and the association’s website all the information and audiovisual material, photographs, videos and books of presentations.
  15. Finally, make a balance of the event, economic data, positive points, points to be improved,…


EDA Annual event 2018


The European Demolition & Decontamination Annual Convention brings contractors, manufacturers, and associations related to these industries in Europe, with the aim of protecting its interests around the continent. In previous years, EDA has highlighted demolition is every day more and more linked with other activities as decontamination and recycling.

The Annual Convention is an excellent opportunity to network and meet colleagues, contractors, manufacturers, associations and other agents related to the demolition industry.

On 2018, the annual convention was organized in Vienna (Austria), during the event it also took place the General Assembly.

During the two days of the event, a wide variety of activities were organised, such as networking sessions between suppliers and contractors, round tables, conferences,… And as usual, the gala dinner was held with live music to liven up the evening.